Communications Director
Purpose of the job:To plan and implement effective and integrated communications strategies for Greenpeace Japan in delivering its campaign and organization/fundraising objectives. The Communications Director is a key Senior Management position in Greenpeace Japan.
Expected achievements:
・ Develop good and positive relationships with Japanese and international press, reporters and journalists to create
understanding of Greenpeace Japan’s campaigns, identity and global reach.
・ Raise profile of Greenpeace Japan to become the most effective, credible, attractive environmental NGO in the Japanese society
and beyond
・ Assist campaign successes through effective campaign communications.
・Maintain level of current supporters.
Indicators to measure successes:
・ Brand profile: recognition, likeability
・ Coverage, no. of quotes (TV, radio, newspaper, magazine, web)
・ Web: traffic: no. of visitors, page views
・ Participation: no. of cyber-activists, no. of participations in cyber-actions
・ Achievements of campaign and organization goals
・ Timely and effective supporter communications including newsletters, email
magazines, and annual reports.
・ Increase of supporters and donors.
Main responsibilities:
1 COMMUNICATIONS STRATEGIES
(a) Organizational communications strategy: Develop and implement Greenpeace Japan’s organizational communications strategy
in order to raise awareness, credibility, and likeability of Greenpeace Japan. Organizational communications include fundraising
communications.
(b) Campaign communications strategies: Together with relevant
colleagues, develop and implement communications objectives and strategies for their issues. Provide communications input
into planning and evaluation.
2 QUALITY MANAGEMENT
(a) Have sign-off and quality control responsibility for all public & media communications materials of Greenpeace Japan, including
campaign and fundraising materials for its effectiveness, quality, and consistency.
(b) Policies & Guidelines: Develop communications policies, guidelines, and processes and ensure that those are observed.
(c) Skills improvement: Raise communications skill of Greenpeace Japan’s staff by providing appropriate information and trainings.
(d) Outsourcing management: Develop and maintain relationships with external agencies and accumulate know-how for
outsourcing communications projects.
3 INTERNAL COMMUNICATION & INTEGRATION
(a) Play a pivotal and integral role in integrating Greenpeace Japan’s communications on- and offline supporters and volunteers in
order to achieve both campaign and organizational/fundraising objectives.
(b) Ensure that Greenpeace Japan’s communications through different medium are integrated.
(c) Be the key contact for other Greenpeace offices on communications issues.
4 MEDIA MANAGEMENT
(a) Stay abreast of social, cultural, media trends internationally and domestically, and ensure management of media list.
(b) Web: Understand the essence of web communications and be responsible for utilizing web for mass networking.
(c) On call: Be available 24hrs/7days to respond to urgent matters.
5 MANAGEMENT
(a) Provide leadership and strategic direction for Communications team within the Program Department.
(b) Facilitate and empower the work of the staff members, and build a strong team.
(c) Budget: Plan and manage the budget of Communications Dept.
(d) Asset: Ensure management and responsibility for image and video libraries and AV equipments
6 SENIOR MANAGEMENT TEAM (SMT)
As a member of Senior Management Team, help Executive/Program Director make strategic decisions by providing inputs, submitting information and reports.
7 OTHER
Any other duties and responsibilities appropriate to the post as delegated by the Executive/Program Director.
Required qualification, skills, knowledge, experience:
・ Higher education qualification, preferably in communications
・ Bilingual with TOEIC 850 or above
・ Strong project management and facilitation skills
・ Strong writing skill (Japanese)
・ Strong literacy in computer, web, AV technology
・ Ability to think strategically and creatively
・ Ability to act as Greenpeace Japan’s spokesperson as required
・ Minimum 5 years of experience in journalism, or as an editor, or in the fields of media relations or communications, along with
proven experience across most media forms at a national or international level.
・ Minimum 5 years of experience in corporate or NPO/NGO sector on managerial or management-related position
・ Passion to bring about “greener and more peaceful” future in socially advocative ways if necessary.
・ Ability to travel when required.
Organizational Director
Purpose of the job:
To manage the Organizational Department and be responsible for all Finance, Human Resources, IT and Supporter services functions. To develop facilities and services for the Greenpeace Japan office in line with agreed internal task lists, in order to ensure ongoing improvements in the efficient day-to-day running of the Greenpeace Japan office.
This is a key senior management position within Greenpeace Japan and is part of the Senior Management Team reporting directly to the Executive/ Program Director. The Senior Management Team has the responsibility for the strategic direction of Greenpeace Japan and the effective running of their respective departments.
The Organizational Director works alongside the Communications Director and the Executive/Program Director. They are all required to maintain effective relationships with senior influencers and decision makers internally and externally as appropriate.
This position demands high-level management skills and the extensive experience necessary in order to develop and implement strong, prioritized and focused work plans that achieve the agreed organizational goals.
Main responsibilities:
1. Management of the Organizational Department
(a) Lead, motivate and manage Department staff in line with the organisational aims and objectives in order to ensure the
effective performance of the dept and ensure staff development and performance reviews take place.
(b) Develop, monitor and authorise expenditure of the Organizational Dept budget, according to agreed objectives and priorities of
the dept, to ensure cost effectiveness and strategic expenditure.
(c) Responsibility for the compiling the monthly report and attending meetings in regards to Finance, HR, IT and Supporter Services
for the GP Japan Board is required.
2. Finance
(a) Internal Financial Reporting: Responsible for the production of a monthly Financial Management Report, incorporating detailed
analysis and commentary for the SMT and GPJ Board.
(b) GPI Financial Reporting
• Ensure the timely production of international expenditure reports (intcamp) and the reconciliation of the interoffice balance
between GPI and GPJ on a monthly basis.
• Ensure the timely production of the quarterly report and responsible for the preparation of the summary comments as required
by the GPI quarterly report.
(c) External Financial Reporting: Ensure that the Year-End process (reporting and Audit) is completed in a timely way. Present the
Year-End Financial Statements to the SMT and Board.
(d) Budget Process
• Coordinate the annual budget and forecasting process and review all departmental budgets in detail.
• Present the Annual Budget and ODP (three-year plan) to the SMT and Board in collaboration with Executive and Program Director. Advise on financial management and strategy to the SMT and the Board.
(e) Financial Compliance: Ensure full compliance with all statutory regulations in mainland Japan. To include all audit, legal and tax
requirements as well as ensuring that proper and accurate records are kept as required by Japanese regulations.
(f) Greenpeace Policies and Procedures
• Review and maintain a ‘Procedure Manual’ outlining all financial processes and controls. Ensure full compliance with all GP
internal policies and review internal controls on a regular basis to ensure the security of all Greenpeace assets.
• Review, develop and enforce Greenpeace policies consistent with the moral and ethical principles of the organisation.
Recommend changes to systems and controls wherever required.
3. IT
(a) IT Support Systems: Ensure that all IT support systems are in place and supported effectively by the IT
officer.
(b) IT Development: Ensure the effective development of the IT team in line with internal and external organisational requirements
and the aims of Greenpeace Japan and Greenpeace International.
4. Human Resources
(a) Internal HR Compliance: Responsible for ensuring that all internal HR processes as required are in place and adhered to by all
staff.
(b) Ensure Greenpeace Japan personnel policy and manual is updated and clear to all
staff.
(c) Ensure annual Performance Review and appraisal process is in place and consistently implemented and applied across
Greenpeace Japan.
(d) Recruitment: Monitor and execute recruitment and develop recruitment strategy and processes within Greenpeace Japan in
order to enable Greenpeace Japan to recruit suitable employees.
(e) Payroll
• Ensuring the efficient coordination of the monthly payroll process between Greenpeace Japan and the outsourced Payroll
company.
• Responsible for all salary payments and full review of working hours and overtime payments made – to be reported on a monthly
basis to the SMT.
(f) External HR Compliance: Ensure all necessary payments are made and all required records are maintained as required by local
labour laws. Ensure the confidentiality of all staff information at all
times.
5. Supporter Services
(a) Ensuring the maintenance and proper use of the supporter database and the collection of income from supporters. Managing
the following tasks of the supporter services staff member:
・Monthly financial data processing in order to ensure the income of Greenpeace Japan.
・Ensuring information on supporters is secure and maintaining an up-to-database at all times
・Providing relevant reporting from the database as required in order to understand key supporter and income trends
・Developing database and reporting in order to closely monitor and improve understanding of trends
Requirements for the job
• Fully qualified Accountant
• Minimum of five years experience in the corporate or NPO sector at a managerial level
• Bilingual
• Good understanding of organizational systems and development
• Excellent communication and management skills
• Experience of working in an international organization preferred
• Experience of HR and IT systems preferred
• A strong desire to work for an environmental NPO
• Available for travel if required.
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Please send CV and work experience in Japanese and English to GPJ.
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